Overview
Requests for public records are fulfilled under the guidelines of the Illinois Freedom of Information Act (5 ILCS 140). General FOIA requests are handled by the Administration Office of the Village Hall, 830 Sheridan Road, Winthrop Harbor, IL 60096. FOIA requests related to Police activity are handled by the Records Division of the Winthrop Harbor Police Department. FOIA requests can be submitted online, in-person or via e-mail.
How to Request a Record
All requests must be submitted in writing. Requestors may use the Village of Winthrop Harbors FOIA Request Form (links above) or may submit their own written request for records. Requestors choosing not to use the provided form should provide their full name, email or street address, phone number, a detailed account of the documents they are requesting and whether or not they are requesting the documents for commercial use.
Written requests may be submitted in person at the Administration Office at Village Hall, mailed or e-mailed to the attention of the Freedom of Information Act Officer. Requestors will be contacted within the time allotted by law with a response to their request; at that time the requestor will be informed of any fees associated with their request.
Certified Documents
For an additional charge documents may be certified. Certified documents have a signed and sealed letter from the Village Clerk stating that the attached documents are true and correct copies of the original documents on file with the Village of Winthrop Harbor. The Clerk’s Office advises those needing public records for legal proceedings to have their documents certified.
Please note that the requestor will be notified if any records they have requested need to be sent out for reproduction/printing. The requestor will be charged at cost for said reproductions/printing jobs.
